Download a recent backup

To request a sheet or workspace backup, you need viewer permissions or higher. For recurring workspace backups, you must be the workspace owner or admin.

1. On the left Navigation Bar, select Browse.  
2. Right-click the sheets folder or workspace name in the left panel, then select Request Backup or Schedule Recurring Backup.
3. Select View Recent Backups.
4. In the Recent Backups of Sheets window, select Download Backup.

Backup contents

• Backups don't include reports, dashboards, formulas, workflows, cross-sheet references, formatting information, or custom configurations.
• Workspace backups include sheet data from the workspace, not the structure of the workspace.
• Restoring your solution will require rebuilding each Smartsheet asset.

Things to know about downloading backups

• Backups are available for download for four weeks following the backup date. After four weeks, the links to the backups become unavailable.
• Sheet formatting isn't included in the backup file. For example, you may lose text wrapping. You can reformat your data in a spreadsheet program before importing it into Smartsheet. 
• If your sheet includes hierarchy (indenting or outdenting to create subtasks), the rows are similarly grouped in outline format in the exported Excel file. Select the + icon to the left of the row numbers in Excel to expand any collapsed rows to reveal their subtasks.